Illinois Department of Transportation, Erica Borggren, Acting Secretary
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Patrick J. Quinn, Governor
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TITLE 92: TRANSPORTATION

CHAPTER I: DEPARTMENT OF TRANSPORTATION

SUBCHAPTER f: HIGHWAYS

PART 554

OVERSIZE AND OVERWEIGHT PERMIT MOVEMENTS ON STATE HIGHWAYS

SUBPART I: FEES

Section 554.901  Remittance

a)         Payment for permit fees may be in the form of a certified, cashier's, traveler's, company or personal check, a Visa or MasterCard credit card, or postal or telegraphic money order made payable to the "Treasurer, State of Illinois."  Payments in currency must be made in person at the Permit Office, address noted in Section 554.306.  Permit fees must be paid in advance unless the applicant has an approved account with the Permit Office or has made other satisfactory arrangements for payment.

b)         The Permit Office will charge a service fee of $3 for a check returned for any reason.

 

Section 554.902  Exemptions to the Requirement of Payment of Fees

The requirement for payment of fees shall not apply to vehicles owned and operated by the United States, this State, or any policitcal subdivision or municipality of this State.
 

Section 554.903  Bonded Charge Accounts

An applicant may establish a Bonded Charge Account or Escrow Account with the Permit Office in lieu of paying for each permit before it is issued. Application forms may be obtained from the Permit Office for establishing either type of account.

a)         The following conditions govern the establishment and maintenance of Bonded Charge Accounts.

1)         Application Form BT 1932 must be completed in duplicate and submitted to the Permit Office.

2)         A surety bond, Form BT 1931 and a power of attorney for surety must accompany this application.  The bonding agency must execute the bond in the minimum amount of $1000 or in increments of $1000 to an amount equal to at least twice the applicant's anticipated monthly charge.

3)         Upon approval of the account, the applicant will be given a confidential number that must be given with each permit application.  The applicant is responsible for all charges filed against the account.

4)         The Permit Office will furnish billing statements every 30 days, providing there has been activity against the account, that will show charges, payments, adjustments and the amount due.  Payment in full is due within two weeks following the billing date.  Any bills not paid within 30 calendar days from the date of the statement will result in the withholding of permits to the account holder until the delinquent amount is paid.

5)         The Permit Office may execute the surety bond to collect any unpaid balance.  Reinstatement of credit and issuance of permits will be withheld until payment in full is received and a new bond is provided.

6)         Upon request, the Permit Office will notify the account holder when the total amount due reaches an agreed warning limit.

b)         The following conditions apply to Escrow Accounts.

1)         Application Form BT 1932 must be completed in duplicate and submitted  to the Permit Office.

2)         Deposits must be made in multiples of $100.

3)         Upon approval of the account, the applicant will be given a confidential number that must be given with each application.  The applicant is responsible for all charges filed against the account.

4)         The Permit Office will furnish monthly statements, providing there has been activity against the account, that will show charges, deposits, adjustments, and the current prepaid amount remaining.

5)         The account holder may replenish his fund at any time.

6)         An escrow (prepaid) account will remain open as long as there is a positive balance.  The balance will be reduced by the fee amount for each permit issued.

7)         Upon request, the Permit Office will notify the account holder when the prepaid amount is reduced to an agreed warning limit.

8)         An escrow account may be closed at any time and the unused balance processed for a refund.  Closing of the account and requests for refunds must be in writing.

Section 554.904  Refunds

a)         Refunds may be made under the following circumstances:

1)         The Permit Office has received an amount in excess of the required permit fee;

2)         The application for permit has not been approved by the Permit Office;

3)         The applicant has canceled the application before the permit has been issued by the Permit Office or before the effective date of the permit;

4)         The Permit Office has been notified, prior to the expiration date of the permit, that unusual circumstances, which render a proposed move impractical or impossible, have developed.  This must be substantiated, in writing, to the satisfaction of the Permit Office;

5)         The applicant has notified the Permit Office of an overcharge on a permit; or

6)         The customer has closed his escrow account.

b)         Refunds, when authorized, due to Illinois law will be made from funds appropriated to the Department and will not be made from the daily receipt in the Permit Office.  If an adjustment is made in a permit fee or a permit is cancelled, and the customer has an existing account with the Permit Office, the refund will be shown as an adjustment to the account along with an appropriate note.

Section 554.905  Security Requirements

If requested by the Permit Office before a permit is issued, the applicant will be required to secure an Irrevocable Letter of Credit or other designated form of security in favor of the Department in an amount sufficient to cover any damages to the highway system that may be caused by the proposed movement. The security will be retained until the damages are determined and repairs completed.

Section 554.906  Basis for Fees

Permit fees will be based upon the overall dimensions and weights of the vehicle or, combination of vehicles and the distance traveled on State highways.  The amount of the fees is specified in Sections 15-302 through 15-313 of the Illinois Size and Weight Law.

 

Section 554.907  Supplemental Permit Fees

The Permit Office shall collect a fee of $5 for each supplemental permit (revisions or extensions).  In addition, if the supplemental permit provides for an increase in size, weight, or mileage, those additional fees will be charged.  However, no credit can be given for fees paid if dimensions, weights, or mileages are reduced.  A handling fee of $50 is added for supplements to superload permits.
 

Section 554.908  Service Charge for Special Handling

When special transmission of permits by electronic communications equipment is requested by an applicant, a service charge in an amount sufficient to defray the cost to the Permit Office will be charged.  The current charge is $1.00 for each permit.  Permits may be transmitted by facsimile copy (FAX).

 

Section 554.909  Fees for Buildings and Special Moves

When buildings or large machines are moved on house moving equipment or on their own trucks or tracks, fees will be based on maximum overall dimensions, engineering investigations and Illinois State Police escort, but excluding weight.

 

Section 554.910  Fee for Engineering Inspections and Investigations

The following additional fees will be charged for engineering inspections and investigations by Department personnel that may be necessary due to the size or weight of the load.

a)         For normal engineering inspection and investigations, all or a portion of the following:

1)         Bridge structural analysis – $40 per hour plus computer costs.

2)         Pavement structural analysis – $40 per hour.

3)         Field investigation of movement feasibility – $40 per hour.

4)         Accompanying the move – $40 per hour.

5)         Interim or final inspection for damages – $40 per hour.

b)         For unusually large movements that may require extensive analyses, inspections, and investigations by Department personnel, a written agreement will be executed by the applicant and the Department as to the extent of special charges.  The following rates will be utilized unless otherwise stipulated.

1)         Bridge structural analysis – $40 per hour.

2)         Pavement structural analysis – $40 per hour.

3)         Field investigations of movement feasibility, for each Department employee – $40 per hour.

4)         Accompanying the move, for each Department employee – $40 per hour.

5)         Interim or final inspections, for each Department employee – $40 per hour.

6)         Computer usage time will be at the rate charged to the Department by the Department of Central Management Services.

c)         Fees for engineering services performed by personnel outside the Department shall be paid directly by the applicant.

Section 554.911  Fees for Illinois State Police Escorts

The following fees for the use of Illinois State Police escorts shall be paid by the applicant to the Permit Office:  $40 per hour per vehicle, based upon preestimated time of movement to be agreed upon between the Department and applicant.  Adjustments in the fee may be made for any overcharges after all aspects of the move are completed.  Minimum fee, $80 per vehicle. Minimum fee, $160 per vehicle Chicago District only.  The permittee must notify all Illinois State Police districts listed on the permit at least 24 hours in advance of a move.

For applications or other permit related forms go to:

http://www.dot.il.gov/road/trucks.html
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