SUBPART I: FEES

Section 554.903 Bonded Charge Accounts

An applicant may establish a Bonded Charge Account or Escrow Account with the Permit Office in lieu of paying for each permit before it is issued. Application forms may be obtained from the Permit Office for establishing either type of account.

a) The following conditions govern the establishment and maintenance of Bonded Charge Accounts.

1) Application Form BT 1932 must be completed in duplicate and submitted to the Permit Office.

2) A surety bond, Form BT 1931 and a power of attorney for surety must accompany this application. The bonding agency must execute the bond in the minimum amount of $1000 or in increments of $1000 to an amount equal to at least twice the applicant's anticipated monthly charge.

3) Upon approval of the account, the applicant will be given a confidential number that must be given with each permit application. The applicant is responsible for all charges filed against the account.

4) The Permit Office will furnish billing statements every 30 days, providing there has been activity against the account, that will show charges, payments, adjustments and the amount due. Payment in full is due within two weeks following the billing date. Any bills not paid within 30 calendar days from the date of the statement will result in the withholding of permits to the account holder until the delinquent amount is paid.

5) The Permit Office may execute the surety bond to collect any unpaid balance. Reinstatement of credit and issuance of permits will be withheld until payment in full is received and a new bond is provided.

6) Upon request, the Permit Office will notify the account holder when the total amount due reaches an agreed warning limit.

b) The following conditions apply to Escrow Accounts.

1) Application Form BT 1932 must be completed in duplicate and submitted to the Permit Office.

2) Deposits must be made in multiples of $100.

3) Upon approval of the account, the applicant will be given a confidential number that must be given with each application. The applicant is responsible for all charges filed against the account.

4) The Permit Office will furnish monthly statements, providing there has been activity against the account, that will show charges, deposits, adjustments, and the current prepaid amount remaining.

5) The account holder may replenish his fund at any time.

6) An escrow (prepaid) account will remain open as long as there is a positive balance. The balance will be reduced by the fee amount for each permit issued.

7) Upon request, the Permit Office will notify the account holder when the prepaid amount is reduced to an agreed warning limit.

8) An escrow account may be closed at any time and the unused balance processed for a refund. Closing of the account and requests for refunds must be in writing.

Section 554.904 Refunds

a) Refunds may be made under the following circumstances:

1) The Permit Office has received an amount in excess of the required permit fee;

2) The application for permit has not been approved by the Permit Office;

3) The applicant has canceled the application before the permit has been issued by the Permit Office or before the effective date of the permit;

4) The Permit Office has been notified, prior to the expiration date of the permit, that unusual circumstances, which render a proposed move impractical or impossible, have developed. This must be substantiated, in writing, to the satisfaction of the Permit Office;

5) The applicant has notified the Permit Office of an overcharge on a permit; or

6) The customer has closed his escrow account.

b) Refunds, when authorized, due to Illinois law will be made from funds appropriated to the Department and will not be made from the daily receipt in the Permit Office. If an adjustment is made in a permit fee or a permit is cancelled, and the customer has an existing account with the Permit Office, the refund will be shown as an adjustment to the account along with an appropriate note.

Section 554.910 Fee for Engineering Inspections and Investigations

The following additional fees will be charged for engineering inspections and investigations by Department personnel that may be necessary due to the size or weight of the load.

a) For normal engineering inspection and investigations, all or a portion of the following:

1) Bridge structural analysis – $40 per hour plus computer costs.

2) Pavement structural analysis – $40 per hour.

3) Field investigation of movement feasibility – $40 per hour.

4) Accompanying the move – $40 per hour.

5) Interim or final inspection for damages – $40 per hour.

b) For unusually large movements that may require extensive analyses, inspections, and investigations by Department personnel, a written agreement will be executed by the applicant and the Department as to the extent of special charges. The following rates will be utilized unless otherwise stipulated.

1) Bridge structural analysis – $40 per hour.

2) Pavement structural analysis – $40 per hour.

3) Field investigations of movement feasibility, for each Department employee – $40 per hour.

4) Accompanying the move, for each Department employee – $40 per hour.

5) Interim or final inspections, for each Department employee – $40 per hour.

6) Computer usage time will be at the rate charged to the Department by the Department of Central Management Services.

c) Fees for engineering services performed by personnel outside the Department shall be paid directly by the applicant.