Q. What electronic bonding firms does the electronic bidding system support?
A. iCX currently supports two electronic bonding clearinghouses – SurePath
Q. How do I fill out my Form A and B?
A. Download and follow the
Q. How do I access the Vendor Portal so I can register my
A. Go to
https://services.illinois.gov/VendorPortal/ and log in using your State of
Illinois Digital ID.
Q. How do I obtain a State of Illinois Digital ID?
A. Go to http://www.illinois.gov/pki and follow the instructions. You will need your Illinois Drivers License or Illinois ID Card to apply. Out-of-state residents will need to complete an application for a digital ID. The application and instructions are available at this same Web address.
Q. Can I still submit a paper bid or do I have to submit my bid electronically?
A. It is the Department’s preference that all bidders utilize electronic
bidding, however, paper bids will be accepted. You cannot submit both an
electronic and a paper bid. If both are submitted, the electronic bid will be
the official bid and the paper bid will be returned.
Q. When will I be able to submit my bid electronically?
A. Electronic bids will be accepted beginning with the November 8, 2013 letting
Q. Why is iCX not validating my e-bid bond?
A. If you are receiving an error message from iCX concerning the validation of
your e-bid bond be sure to contact your surety company. In some instances, EBids
users are having issues with validating e-bid bonds within the iCX software. The
iCX software uses key pieces of specific information to electronically validate
your e-bid bond. You must use your four character contractor number assigned by
IDOT and the five character contract number (i.e. 60W18). EBids Testers have
experienced validation problems when using their company TIN and/or using the
Letting Item Number (036, 06A).
Q. Why am I getting a Java warning message when accessing the
A. This message appears as a result of a new security update. When the message
appears click the checkbox “Do not show this again…” and then click “Run”. For
more information read the EBids
Q. Why, after entering my digital signature user ID and
password, am I stuck on “Authenticating user… Please wait while you are
authenticated to the server”?
A. One possible solution is to ensure there is a forward slash at the end of
your Vendor Portal web address
Q: Can you archive bids from previous lettings so they don't
appear on the Dashboard?
A: Changing the functionality of the Dashboard has been discussed and is on
our list of enhancements. The Dashboard serves only as a “history” of the
contracts you have accessed. Rather than “archiving” the Dashboard items, they
would be sorted by letting date. You also have the ability to save your
submitted bid report in a folder of your own making.
Q: Is there a user guide available for new users?
A: Yes. To view the IDOT Vendor Portal User Guide, go to
For help with the iCX application, click “Help” inside the iCX application
To view the EBIDS Training Video, go to
and click on “EBids Training Video”. In order to view the video, you must first
download the GoToMeeting Codec by accessing the “Click Here” link.
Q: Am I required to upload the Joint Venture Proposal Signature Sheet if I am
NOT submitting a bid as a Joint Venture?
Q: When bidding as a Joint Venture, is there any way to link our financial
Form A or 10K Report, and Form B to the Joint Venture entity in the iCX rather
than having to complete the financials each time?
A: Not at this time. An enhancement in the future may be possible.
Q: Will all contracts our firm has had access to always be listed in the
Select Contract dropdown for all lettings, both previous and current?
A: Yes, and we are preparing an enhancement to sort the contracts in Letting
Q: If a bidder does not have all Subcontractor information at the time of
bidding, can this information be submitted later?
A: Yes. Simply check the radio button “Yes, but not known”. Please note you
will need to include any DBE sub with an annual value of more than $50,000 if
they will be included in your DBE goal commitment.
Q: Do we still need to submit a Form A every time we bid?
A: No. Once you have completed the Form A(s) in the iCX system, you do not
need to do this every time you bid. If your financial information changes, it is
your responsibility to update the Form A(s) in the iCX system. When completing
certifications, you must acknowledge your financials are accurate and up-to-date
before you will be able to submit your bid.
Q: Would it be possible to upload a list of Subcontractors rather than typing
each one in?
Q: Will we have the ability to copy / paste bid prices from an external
spreadsheet to the ICX site?
A: The functionality to Export pay items to Excel, HCSS, Hard Dollar or
Bid2Win already exists in the iCX system. Once you have exported and completed
your unit prices, you also have the ability to Import your unit prices. Check
the Help inside the iCX system for further instruction.
Q: When accessing the iCX system, Internet Explorer crashes frequently. Can
this be fixed?
A: Yes. ExeVision is aware of the issue and is working on a solution. We
recommend updating your browser to Internet Explorer 11.
Q: If you submit an electronic bid and withdraw it, then submit a paper bid
instead, would your paper bid be accepted?
A: Yes. IDOT does not have any knowledge of bids that have been submitted
Q: If the EBids system would go down for a significant amount of time in the
hours leading to the letting, would the letting be canceled?
A: A cancellation is not likely. IDOT has a postponement process in place in
the event of a system outage. Everyone on the Electronic Subscription Service
will be notified of a postponement through this system.
Q: When bidding as a Joint Venture I had issues with choosing my default
firm. How do I ensure I am accessing the iCX as the correct Joint Venture
A: When a Vendor has multiple companies or Joint Venture entities, you must
select the appropriate company prior to clicking on the iCX link from the Vendor
Portal. Please refer to Page 26 of the IDOT Vendor Portal User Guide for
Q: On Letting day, a high percentage of bids are submitted in the 9:00am
hour. With the increased volume of traffic during this time, will there be an
issue with bid submission?
A: We have not yet seen any issues caused by high volume. ExeVision is aware
of high traffic with last minute submissions and is actively working to ensure
the system is not affected. We recommend bids be submitted as early as possible
to avoid any unforeseen issues.
Annual Bid Bonds
Q: I have used Surety 2000 for Bid Bonds. My bonding company
said I can now use an Annual Bid Bond. Would I select "Mailed Bid Bond” when
validating my bid bond in the iCX?
A: Yes. If you do not have an Annual Bid Bond number from Surety2000 enter
“Annual Bond on File” in the “Bond or Check #” field.
Q. Does IDOT require a set time frame for the Annual Bid
A. IDOT is leaving that decision to individual contractors and their surety.
We are simply limiting the bonds to not to exceed one year.
Q. If we choose to use the Annual Bid Bond and continue to submit paper bids do
we need a bid bond number?
A. No, there is no change in submitting paper bids with the Annual Bid Bond.
Q. How long will IDOT be accepting paper bids?
A. IDOT will be accepting paper bids for the foreseeable future.
Q. What electronic bonding firms does the electronic
bidding system support?
A. iCX currently supports two electronic bonding clearinghouses - SurePath