Q. How do I fill out my Form A and B?
A. Download and follow the
Q. How do I access the Vendor Portal so I can register my
A. Go to
https://services.illinois.gov/VendorPortal/ and log in using your State of
Illinois Digital ID.
Q. How do I obtain a State of Illinois Digital ID?
A. Go to http://www.illinois.gov/pki and follow the instructions. You will need your Illinois Drivers License or Illinois ID Card to apply. Out-of-state residents will need to complete an application for a digital ID. The application and instructions are available at this same Web address.
Q. Can I still submit a paper bid or do I have to submit my bid electronically.
A. It is the Department’s preference that all bidders utilize electronic
bidding, however, paper bids will be accepted. You cannot submit both an
electronic and a paper bid. If both are submitted, the electronic bid will be
the official bid and the paper bid will be returned.
Q. When will I be able to submit my bid electronically?
A. Electronic bids will be accepted beginning with the November 8, 2013 letting
Q. Why is iCX not validating my e-bid bond?
A. If you are receiving an error message from iCX concerning the validation of
your e-bid bond be sure to contact your surety company. In some instances, EBids
users are having issues with validating e-bid bonds within the iCX software. The
iCX software uses key pieces of specific information to electronically validate
your e-bid bond. You must use your four character contractor number assigned by
IDOT and the five character contract number (i.e. 60W18). EBids Testers have
experienced validation problems when using their company TIN and/or using the
Letting Item Number (036, 06A).
Q. Why, after entering my digital signature user ID and
password, am I stuck on “Authenticating user… Please wait while you are
authenticated to the server”?
A. One possible solution is to ensure there is a forward slash at the end of
your Vendor Portal web address
Annual Bid Bonds
Q. Does IDOT require a set time frame for the Annual Bid
A. IDOT is leaving that decision to individual contractors and their
surety. We are simply limiting the bonds to not to exceed one year.
Q. If we choose to use the Annual Bid Bond and continue to submit paper
bids do we need a bid bond number?
A. No, there is no change in the submitting paper bids with the Annual Bid
Q. How long will IDOT be accepting paper bids?
A. IDOT will be accepting paper bids for the foreseeable future.
Q. What electronic bonding firms does the electronic
bidding system support?
A. iCX currently supports two electronic bonding clearinghouses - SurePath