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PREQUALIFICATION
Any contractor who desires to
become pre-qualified to bid on work advertised by IDOT must submit the
properly completed pre-qualification forms to the Bureau of Construction
no later that 4:30 p.m. prevailing time twenty-one days prior to the
letting of interest. This pre-qualification requirement applies to first
time contractors, contractors renewing expired ratings, contractors
maintaining continuous pre-qualification or contractors requesting
revised ratings. To be eligible to bid, existing pre-qualification
ratings must be effective through the date of letting.
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| WHAT CONSTITUTES
WRITTEN AUTHORIZATION TO BID?: When a prospective prime bidder submits a
"Request for Proposal Forms and Plans" he/she must indicate at that time
which items are being requested For Bidding purposes. Only those items
requested For Bidding will be analyzed. After the request has been analyzed,
the bidder will be issued a Proposal Denial and/or Authorization Form,
approved by the Central Bureau of Construction, that indicates which items
have been approved For Bidding. If Authorization to Bid
cannot be approved, the Proposal Denial and/or Authorization Form
will indicate the reason for denial. |
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| ABOUT
AUTHORIZATION TO BID: Firms that have not received an authorization form
within a reasonable time of complete and correct original document submittal
should contact the department as to status. This is critical in the week
before the letting. These documents must be received three days before the
letting date. Firms unsure as to authorization status should call the
Prequalification Section of the Bureau of Construction at the number listed
at the end of these instructions. |
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WHAT MUST BE
INCLUDED WHEN BIDS ARE SUBMITTED?: Bidders need not return the entire
proposal when bids are submitted. That portion of the proposal that must be
returned includes the following:
- All documents from the Proposal Cover Sheet through the Proposal Bid
Bond
- Other special documentation and/or information that may be required
by the contract special provisions
All proposal documents, including Proposal Guaranty Checks or Proposal
Bid Bonds, should be stapled together to prevent loss when bids are
processed by IDOT personnel.
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| ABOUT
SUBMITTING BIDS: It is recommended that bidders deliver bids in person
to insure they arrive at the proper location prior to the time specified for
the receipt of bids. Any bid received at the place of letting after the time
specified will not be accepted. |
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| WHO SHOULD BE
CALLED IF ASSISTANCE IS NEEDED? |
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| Questions Regarding
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Call
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| Prequalification and/or
Authorization to Bid |
217/782-3413
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| Preparation and submittal of
bids |
217/782-7806
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| Mailing of plans and proposals
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217/782-7806
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ADDENDUMS TO THE
PROPOSAL FORMS
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| Planholders should
verify that they have received and incorporated the revisions prior to
submitting their bid. If plans/proposals were requested prior to the date of
the addendum, an addendum package should have been mailed to the planholder.
If plans/proposals were ordered after the date of the addendum, the
plans/proposal package should already include all revisions and an
identifying addendum sheet immediately after the proposal cover sheet.
Failure by the bidder to include an addendum could result in a bid being
rejected as irregular. If a planholder has not received an addendum within 5
days after the addendum date noted, they should call 217-782-7806. |
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November 7 , 2003 PROPOSALS
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Authorization to BID & Plans Request Form |
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NOTE:
Authorization request form is REQUIRED in order to bid directly to the
Department
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Adobe Reader is required. 
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